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How Do I Create A Small Business Email

How Do I Create A Small Business Email?

How do I create my own email address? How do I get started? What should I consider before creating a business email account? These are some of the most commonly asked questions that small and first-time business owners find themselves wondering.

Email addresses are essential tools for running a successful business. They allow you to communicate with clients, vendors, employees, and other stakeholders.

If you don’t have a professional and polished business email address, you might miss out on important opportunities, not to mention potentially confusing customers.

The great news is that there are several ways to create your own email address, and we’re here to show you how.

The most common method is through a domain name registrar, however, there are also free services that offer limited functionality. These include Gmail, Yahoo Mail, Outlook, AOL, and others.

In this article, we are going to be talking you through why it’s so important to make sure that you have a dedicated business email, as well as help you decide from the various options what email option is going to be best for you.

Read on!

Why Should You Have A Business Email?

A business email address provides many benefits. It allows you to:

  • Communicate with customers and prospects
  • Send invoices and receipts
  • Track customer activity
  • Manage employee communications
  • Keep track of expenses
  • Create documents
  • Make payments
  • Stay organized
  • Save money

If you run a brick-and-mortar store or service company, having an email address associated with your business can help increase sales by making it easier for people to contact you.

For example, if someone wants to buy something online but doesn’t want to give their credit card information over the phone, they could use your business’ email address to email you instead. This way, you’ll know who is contacting you and when they did so.

If you sell products online, having an email address makes it easier for people to follow up with you after they’ve made a purchase.

In addition, it helps you keep track of all the orders placed, which in turn saves you money because you won’t need to pay for shipping costs multiple times.

Having a business email also lets you manage your correspondence more efficiently. Instead of sending emails to yourself, you can forward them to your business email address.

This means you only have one place where you need to look for messages instead of having to sift through personal and work emails separately.

Additionally, having a business email will help you stay organized. Rather than using different accounts for personal and work purposes, you can simply use one account for both.

This keeps everything separate and prevents any confusion about whether an email was sent to you personally or to your business.

What Is A Domain Name Registrar?

A domain name registrar is where you purchase a domain name. It’s similar to buying a house: you pay a monthly fee to register the domain name and keep it active.

A domain name registrar is not required to provide email services. Some companies charge extra for these additional features.

Most domain name registrars offer two types of accounts:

  • Free – No charges after registration
  • Paid – Charges apply after registration

Free domains usually come with limitations such as a maximum number of emails per day, storage space, bandwidth, etc. Paid domains typically cost more than $10/month and give you access to all of their services.

After you purchase your own domain, you will usually be given the option of setting up a professional business email that contains your business name free of charge.

Many small business owners find that this particular option is best for them, as it offers the greatest value for their money.

Free Email Services

Free Email Services

If you do not have your own domain, then you also have the option of opting for a free email. Gmail, Hotmail, Yahoo! Mail, iCloud, Microsoft Exchange, and other web-based email providers are examples of free email services.

These services are great options when starting a business. Their main advantages include:

  • Easy setup
  • Simple interface
  • Large user base

However, they lack many advanced features. For example, you might only have access to very basic features. Due to this, many people prefer paid email services over free ones because they offer better support.

In addition, they often offer unlimited storage space and bandwidth. Keep in mind, some free email services also require users to upgrade to premium versions at some point.

Paid Email Services

Along with a free email, you also have the opportunity to create an email from a paid email service provider.

As we have already mentioned, if you have purchased your very own domain, then you will usually have the option of being able to create an email address within your domain.

For instance, let’s say you purchased your very own business domain. After doing so, you could go to the “Domain Management” section and click on “Email Accounts.” From there, you should see a list of available email addresses.

If you click on one of them, you will be taken to a page where you can enter your desired email address.

The next step is to verify your email by clicking on the link provided. Once you are verified, you can begin sending and receiving emails.

As you can imagine, creating an email account from a paid email service is much easier than doing so with a free email service, and usually offers far greater benefits. The only downside to paid email services is that they tend to be more expensive than free ones.

Final Thoughts

In conclusion, both free and paid email services are viable options for new businesses. However, paid email services may be a better choice for those who want to build a successful business. They offer a lot more flexibility and power than free email services.

Of course, you need to make sure that you choose a reliable company before signing up. This way, you won’t end up losing any data or having problems accessing your email.

If possible, we recommend that you buy your own domain and then set up your email via the domain provider, as this will typically offer you the best value for money. Thank you for reading.

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