Payments. Ecommerce. Profits.

What Is A Bullet Journal, And How To Use It For Projects

Written By

Table of Contents

Suppose you are a person who needs help adapting to traditional agendas or to ready-made planners and needs help with organizing your projects. In that case, it is worth trying the Bullet Journal. 

This article will bring some Bullet Journal for projects and how to use it.

bullet journal for projects

What Is A Bullet Journal?

Before show to you some of the Bullet Journal for projects, we will explain what is a Bullet Journal. 

Bullet Journal is an organizational method created by Ryder Carroll, a digital product designer and author living in Brooklyn, NY. He was diagnosed with learning problems in childhood. Because of this, he had to look for alternative ways to focus and be productive.

The method, also known as BuJo, is defined according to its official website “” as “a mindfulness practice disguised as a productivity system. It is designed to help you organize your ‘what’ while you stay mindful of your “why.”

In practical use, the Bullet Journal method works when a person customizes the sheets of a notebook to organize themselves, plan their activities, and track their habits.

It is a perfect method, especially for freelancers, because Bullet Journal has as its main features flexibility and the real possibility of customization of tasks and information. This allows each individual to customize their way of organizing according to their needs.

How Does A Bullet Journal Work?

As mentioned earlier, the Bullet Journal is a method that works by customizing the pages of a notebook to organize yourself, plan your activities, and keep track of your habits. This is done by creating note spaces on the blank pages with a pen, crayon, and other materials.

So, you can create your Bullet Journal the way you want. It can be done in a minimalist way or very colorful and fun, full of collages and drawings, depending on what works for you.

This is the main attraction of the method: the versatility and freedom of customization. Just figure out what fits best into your routine.

Should You Use The Bullet Journal Separately For Your Personal Life And For Work?

Stay organized and productive with our efficient to-do lists.

If you need help getting organized, consider having separate Bullet Journals, one for work and one for your personal life. That’s because you can end up mixing the Bullet Journals if you keep them together. 

With that in mind, consider leaving your work Bullet Journal without taking it home. Having your work Bullet Journal at home may interfere with your rest, or if you are a home worker, you may mix your personal and work Bullet Journal.

Similarly, taking your personal Bullet Journal to your workplace can be a distraction. 

For this reason, you should consider keeping your personal and work Bullet Journals separate, just as it is recommended to separate your personal and professional life.

How To Administer Projects In A Bullet Journal?

Here are some tips on how to use the Bullet Journal method to manage projects:

1. Identify and Understand Your Objective

Before you begin, you must identify and understand your goal. This is necessary for you to discover how a Bullet Journal can help you.

To do this, you can ask questions such as:

  • What is my daily need for note-taking?
  • Why do traditional agendas and planners bother me?
  • What is my routine like?
  • What are the tasks I need to do most often?
  • What types of notes do I need to take?
  • Do I need a lot of space for notes?
  • Will I use Bullet Journal separately for work, studying, and personal life? Or will I use it for everything at once?

Asking these questions will help you understand the needs of your Bullet Journal and the format it will take.

2. Try To Divide Your Main Goal Into Smaller Goals

Your main goal is a large and ambitious project like expanding your company. This goal is quite complex, and breaking it down into smaller goals or tasks can be very helpful. Completing each more minor planned task will bring you closer to achieving your primary goal. And give you an idea of how much time and resources will be needed.

3. How Will You Manage The Progress Of Your Project?

If you are going to do this manually, it is essential to take into consideration some factors, such as:

  • The type and size of the notebook: One idea for you is to use a medium-sized notebook with A5-sized sheets.

The notebook can be spiral-bound, paperback, or any other. There are also binders and models with removable pages. The idea is to choose according to your needs and requirements.

  • The weight of the paper: If you are a person who likes to use colored pens and draw, looking for a notebook with heavier-weight paper is essential. The basis weight is the “density” of the paper, and having a heavier-weight piece will help prevent ink from running to the other side of the form.

But suppose you prefer to manage your project digitally. In that case, you can look for platforms that offer project planning services, such as ClickUp. They will automate all the tasks you set so that you can fully concentrate on your project.

On these platforms, you can define the name of your project, the date to finish it, and the goals and tasks you need to achieve, among other things.

4. Establish Legends

Captions are codes used to signal the nature of a task, its status, or its priority. They are essential for optimizing and simplifying your routine through a visual stimulus, where you know what is happening when you see that legend.

Captions can be made with symbols and colors that will have a specific meaning to you. It can be done manually or digitally in an application like the one cited above, ClickUp.

5. Define The Sections

Plan your future with clarity and confidence using our future log.

Bullet Journal sections are also called “logs.” They serve to divide the categories of notes and keep the notebook orderly. You can choose the type of sections and the quantities, but some are already known. Among them are:

  • Index: This section contains all the areas of your BuJo and their respective pages.
  • Future log and monthly log: These two sections can be done separately or merged into one. This section will record future events (trips, birthdays, holidays, etc.). It can be done in a calendar format or be a space reserved for each month.
  • Weekly or daily log: This section will play the role of the actual agenda. This is where you will put all the days grouped together most conveniently.
  • Collections: These are the different, completely customizable sections that record habits, achieve specific goals, and track projects. Some examples are exercise control; financial control; recipes to test; trips planned or made; file lists; birthdays; necessary addresses; among others.
  • Annotation and brain dump sections: Set aside a perfect space to make those general notes that don’t fit into any collection or to make more extensive notes. Consider setting aside a brain dump, where you can jot down sudden ideas, reminders, and miscellaneous notes. Remember to keep this section accessible at all times.

6. Choose A Layout

Since Bullet Journals are fully customizable, you can put together a layout in any way you like. For example, it can be in the form of a calendar or timeline.

Leave the layout ready for the whole year. It may be tiring, but having the entire year already planned out is a great help.

7. Time For Action

Now that you have a good idea of the Bullet Journal, how to customize it, and how to use it, it’s time to put it into practice. Test and adapt your Bullet Journals until you reach a configuration that pleases you. With that, get used to using the method.

Can I Use A Digital Bullet Journal?

As we brought up at the beginning of the article, the Bullet Journal method was created to be used on the sheets of a notebook. However, the technique has also adapted to the advances in society and the use of digital mediated.

Applications like ClickUp, Trello, or Day One appeared to meet the need for digital Bullet Journal services. The use of the method in the digital environment can bring some advantages, such as:

  • You get an endless diary: Your Bullet Journal is not limited to the number of sheets in a notebook. Digitally, you have at your disposal an unlimited number of pages.
  • Saving money: Making a Bullet Journal in a notebook demands expenses with stationery, such as a notebook, paper, pen, pencil, and highlighters, among others. Besides, they have a time limit and must be replaced when running out. This, in the long run, tends to become quite expensive.
  • Flexibility: Using a digital Bullet Journal speeds up and optimizes your work. They offer digital bookmarks that make it easier to eliminate errors and simplify the way you go through the pages of your journal.
  • Synchronizations and backups: A digital Bullet Journal allows you to synchronize your devices and copy your journal. With this, you’ll always have your diary at hand and can access it from any device anywhere.
  • Sharing: Some projects require the involvement of a group of people, and with this, you must share tasks, lists, and plans with your colleagues. With the digital Bullet Journal, this is entirely possible, with several features to meet the demands of users.

Final Thoughts

Unleash your creativity and productivity with bullet journaling.

As we saw in this article, the Bullet Journal is an alternative method of organization for those who can’t adapt to the usual diaries and planners. It is a great option, especially for freelancers and people with diversified routines, because it is a flexible method with an unlimited possibility of customization to the needs of each person. This article has given you an idea of how to improve the way you organize your day-to-day and your projects.